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OK-ACRL Board Meeting Minutes
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Oklahoma Chapter - Association of College and Research Libraries
February 11, 2000
University of Central Oklahoma, Chambers Library, Meeting Room
Edmond, OK

Minutes

Present:
Susan Hahn, President
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Laura Bottoms, Past Treasurer
Jim Winterbottom, Secretary
Gwen Dobbs, OBIC Chair
Ona Lou Britton, Board
Molly Murphy, Board

Hahn called the meeting to order at 1:05 p.m.

Minutes of December meeting: Thorisch moved to accept, DeFrank seconded, minutes were approved.

Treasurer's report: Bottoms presented an annual report to the board (see "Treasurer's Report - Oklahoma ACRL Statement of Cash Flow"). Floppies containing financial spreadsheets and address labels were submitted to all present officers. Treasurer's mantle legally transferred from Bottoms to DeFrank.

OBIC: Dobbs announced that Beverley Joyce would give a presentation titled "Using the Library for Academic Success: an Elective Library Instruction Credit Course" on February 25 at 1:30 p.m. in Rm. 149d of the Bizzell Library, University of Oklahoma. An announcement has been posted to the OBIC homepage (). Thorisch recommended that the OBIC url be linked to the OK-ACRL website.

Newsletter: Question arose as to whether forthcoming newsletter should be mailed before or after the Copyright workshop. It was decided that newsletter would be best sent after workshop so that a summary of proceedings could be included. March newsletter should also include forms for membership renewal, solicitation of new members. Use forthcoming ALA membership directory to verify member addresses. Officers should consider what more needs to be added to next newsletter.

Website: Hahn proposed that a counter be posted on the ACRL website, and that a calendar of events be established to announce forthcoming activities and other goings-on.

Copyright Workshop: OK-ACRL will co-sponsor workshop with OK SLA to be held on March 10 from 9 a.m. - 4 p.m. in the Conoco Room of the Bizzell Library. OK-ACRL has been asked to staff the registration desk, provide nametags, and just otherwise be helpful.

Possible Conference Topics: Initital planning was begun - questions of date, place and topics were raised. Suggestions were made as follows:
  • Date - possibilities included Oct. 21st, 28th or Nov. 10th. Amigos is having its Fall conference on Nov. 1-3, Internet Librarian conference to be held on Nov. 6-8.
  • Place - venues suggested were OU Health Sciences Center in OKC, OSU Tech in OKC, Oklahoma City Community College, OU in Norman or possibly UCO in Edmond.
  • Topics - ACRL will possibly provide a national speaker for this year’s Fall Conference. Possible themes include: Intellectual Property, Copyright, BI, e-books/e-journals, BI as part of gen. ed. requirements, conservation/preservation of various media, digital policies, Freedom of Speech/Internet, Diversity in Higher Education, Censorship, 1998 Digital Millenium Act, electronic sources vs. print, forging partnerships between libraries and IT units.
Other Business: Copies of the "ACRL Chapters Council Roster, December 1999" was provided to those interested.

Next meeting: Friday March 3, 1:00 p.m., Harris Library, Southwestern Oklahoma State University, Weatherford. DeFrank will look into local arrangements.

Dobbs moved to adjourn meeting, Winterbottom seconded. Meeting adjourned at @2:50 p.m.

Respectfully submitted, February 21, 2000.
Jim Winterbottom, Secretary

 


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Oklahoma Chapter - Association of College and Research Libraries
March 3, 2000
Southwestern Oklahoma State University, Al Harris Library, Southwestern Room
Weatherford, OK

Minutes

Present:
Susan Hahn, President
Julia Crawford, Vice-President/President Elect
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Jim Winterbottom, Secretary
Ona Lou Britton, Board
Molly Murphy, Board

Hahn called meeting to order at 1:10pm.

Minutes of February meeting: Crawford moved to accept, Murphy seconded, minutes were approved.

Incorporation: Job of incorporating OK-ACRL is now complete. Stillwater attorney Steve Holcombe acted on behalf of OK-ACRL - thankfully his fees went under the projected budget. Hahn reached Darcy Rankin via cell phone whereupon incorporators Hahn, Rankin & Thorisch officially voted in all current OK-ACRL board members.

Treasurer’s report: DeFrank presented a cash flow statement for February, 2000; it is summarized as follows:

  • February 10 balance = $3076.69
  • Expenses = $465.58 (OSU conference center expenses and postage costs)
  • Revenues = $140.00 (dues and registration revenue from Fall conference)
  • Cash Balance = $2751.11
DeFrank has since received several other membership dues that are not yet reflected in the cash balance. Thorisch moved to accept the treasurer’s report, Britton seconded. Report accepted.

OBIC Report: Britton, speaking on behalf of Dobbs, reported that the February 25 OBIC workshop (Beverly Joyce speaking on “Using the Library for Academic Success...) was a success, and that turnout was good (see attached summary). Dobbs is interested in establishing a listserv through the OBIC website.

Newsletter: Darcy has announced that she’ll no longer be able to do the newsletter - Thorisch volunteered to take over these duties. Ideas for upcoming newsletter include a workshop summary, a library report from Francine Fisk, Special Collections librarian at the University of Tulsa, listings of new OK-ACRL officers and their addresses, news from around the state and a link to the membership form.

Webpage Report: Crawford reported that officers page has been updated; any additional revisions would be welcome. A counter has been added to the page, though it loads slowly and may need to be replaced with a different counter. It has also been decided that the OK-ACRL minutes link will be changed from a monthly to an annual listing. DeFrank spotted an error in her listing - her college should be corrected from “Southeastern” to “Southwestern”.

Copyright Workshop: Workshop quota had been filled a couple of weeks prior to the meeting - apologies to all whose flyers were delayed by mail. SLA has printed up workbooks for workshop, though as planned, OK-ACRL will staff the registration table and hand out workbooks and name tags. A question also arose as to where the catered lunch should be held - in the library or at the Presidents’s Club in the student union (this will cost up to an additional $200 extra). It was decided to assume any extra costs and hold the luncheon at the President’s Club. Crawford moved that OK-ACRL assume the additional cost (of up to $200), Britton seconded. Motion moved.

Fall Workshop: Potential speakers for the workshop, tentatively titled “Forging Partnerships between Libraries and Information Technology” were discussed. Hahn e-mailed Ed Meacham in Wisconsin. Other possibilities include William Crowe (Spencer Librarian at KU), Phil Moss (OK State Regents), Betty Eddison (Inmagic) and Cerise Overman (SUNY Plattsburgh). Possible locations include UCO (if library were to sponsor event rental would be free). Thorisch suggested auditorium in UCO university center (hotels and dining are readily available nearby). The OU Health Science Center was also suggested, though the event would certainly have to be catered. Rose State College in Midwest City was also raised as a potential venue. DeFrank suggested the conference center at SWOSU (board later visited the facility). Dates for workshop are still in the air, with October 20th, 27th or November 10th being possibilities.

Other Business: Crawford will attend Legislative Advocacy Pre-Conference at the ALA conference, a letter nominating Crawford was provided by Hahn for submission to national ACRL. It was also decide that certificates of appreciation be created for past board members Anne Prestamo, Betsy Tonn and Laura Bottoms, as well as one for Steve Holcombe for his assistance in incorporating OK-ACRL.

Next Meeting: Meeting will be held on April 14th, tentatively somewhere in Tulsa (Thorisch will look into a location).

Britton moved to adjourn meeting, Winterbottom seconded. Meeting adjourned at 2:19pm.

Respectfully submitted, March 10, 2000.
Jim Winterbottom, Secretary.

 


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Oklahoma Chapter - Association of College and Research Libraries
April 14, 2000
Tulsa Community College, Southeast Campus Board Room
Tulsa, OK

Minutes

Present:
Susan Hahn, President
Julia Crawford, Vice-President/President Elect
Tom Thorisch, Past President
Jim Winterbottom, Secretary
Ona Lou Britton, Board
Molly Murphy, Board

Hahn called meeting to order 1:08pm.

Minutes of March meeting: Changes made to minutes by Hahn: "Copyright Workshop", replace "drawn up" with "printed up". Under "Other Business", replace " letter to this effect was drafted" with "a letter nominating Crawford was provided". Crawford moved to accept, Thorisch seconded, minutes were accepted.

Incorporation: Hahn asked that Winterbottom receive incorporation documents from DeFrank for secretary files.

OBIC Report: Dobbs unveiled OBIC webpage: http://www.ecok.edu/library/depts/libinst/obic. Many thanks to Lori Mardis for the good deal of time and talent behind its creation. The webpage highlights the April 21st presentation, ALegal Resources for Library Reference: an Overview of Legal Resources and Reference Methods@, to be given by Marilyn Jacobs in the Cartwright Library in OKC. Hahn recommended that the OBIC page be linked to the OK-ACRL page.

Newsletter Report: Thorisch reported difficulty in managing to include an acceptable quality OK-ACRL logo for the newsletter. It was suggested that a suitable file and backup paper copies be provided for future needs - be sure that title include INC. to reflect the incorporation of OK-ACRL. The next newsletter is slated for release in June. Contents to include a featured library. Thorisch would like to have somebody to assist with the newsletter. Hahn suggested that in the future there be at least two people on newsletter staff. In the meanwhile, Murphy and Britton will assist with this year=s newsletters.

Webpage Report: Hahn asked that the new bylaws and a calendar of events be included in the webpage. Crawford agreed to post a page linking to the upcoming events sponsored by other library organizations (ie. ALA, SLA, OLA, LOEX, etc.)

Copyright Workshop: Hahn reported that this went well.

Fall Conference: A new Chief Information Officer, Dennis Aebersold, has been appointed at OU. Hahn will look into whether he would speak at Fall conference. Phil Moss and William Crowe were also contacted by Hahn. Ideally, speakers would include both a librarian overseeing an IT department and an IT person overseeing library operations. Richard Madaus was a popular speaker a couple of years back - Dobbs will look into his publications to see if he=d be a good fit for the theme of the conference. In the meantime, the board should come up with some questions that the speakers would ideally cover.

Other: Crawford created certificates of appreciation for Anne Prestamo, Laura Bottoms and Betsy Tonn - these were signed off by the board presidents. It was agreed that Rhonda Taylor should also receive a certificate for her past work.

ListServ: Dobbs announced that she is still looking for an appropriate host server - a commercial provider (ie. ListSpot, OneList, etc.) may be the best bet. Murphy will look into the availability of a host server through OU.

Next Meeting: The next meeting will be held at the University of Oklahoma in Norman on June 2nd. Lunch has been tentatively scheduled at Pepe Delgados.

Crawford moved to adjourn meeting, Britton seconded. Meeting adjourned at 2:01pm.

Respectfully submitted, April 30, 2000.
Jim Winterbottom, Secretary.

 


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Oklahoma Chapter - Association of College and Research Libraries
June 2, 2000
Travis Room, Bizzell Library, University of Oklahoma
Norman, OK

Minutes

Present:
Susan Hahn, President
Julia Crawford, Vice-President/President Elect
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Jim Winterbottom, Secretary
Gwen Dobbs, OBIC Chair
Ona Lou Britton, Board
Darcy Rankin, Board

Hahn called meeting to order 12:58pm.

Minutes of April meeting: DeFrank moved to accept minutes of April meeting, Thorisch seconded. Minutes from April meeting approved.

Treasurer's Report: A statement of cash flow received from DeFrank (titled "OK/ACRL Statement of Cash Flow, June 1, 2000"). The beginning cash balance as of February 10, 2000 totaled $3061.69. Income from dues, registration fees and a refund of incorporation fees amounted to $162.91+, while expenses from postage and copy costs totaled $266.01-. Resulting cash balance as of June 1, 2000 was $2958.59.

Present membership in OK/ACRL as of June 1, 2000 is 115 (including 102 personal members). Hahn proposed that a membership form be included with upcoming newsletter.

Thorisch moved to accept Treasurer's report, Winterbottom seconded this motion.

OBIC Report: Dobbs reported that the April 21st meeting went off well, with about 20 people in attendance. Dobbs was commended for her work with OBIC.

Newsletter Report: Possible feature articles for next newsletter include art collections currently on display at UCO library (Dobbs) and a piece on the Western History Collection. Profiles of Fall conference speakers may also be included.

New logo not yet ready - Crawford was waiting to hear the official name of OK-ACRL. Official title according to incorporations papers is "Oklahoma Chapter of the Association of College and Research Libraries, Inc."

Rankin will assist with production of newsletter.

Webpage Report: Links have been updated, and page now includes links to other organization's calendars of events (ie. LOEX, ALA, OLA, etc.). Crawford will check to see that "Information Today" has been included with the calendar of events.

Fall Conference: Hahn came prepared with price lists and catering menus for various possible venues. The Tom Sneed Center (student union) is a possibility, though it's questionable if lunch can be catered successfully. Cost for this room would be $100, though it is free to non-profit organizations. Oklahoma City Community College charges $125 for use of a conference room.

The Conoco Room at OU has been reserved as a contingency.

DeFrank has a price list and catering menu for the meeting hall at SWOSU - cost for the meeting room will be $150. Dobbs will look into the availablility of the Pegasus Auditorium at UCO.

Possible points of focus for "Libraries Forging Partnership With IT":
a) libraries vs. IT,
b)funding perspectives from view of librarians and IT professionals
c)definition of IT within the organizational structure
d)defining the relationship between libraries and IT.
Speaker Aebersold is an IT person overseeing a library while Crow is a librarian over an IT unit - possible contrast. Other speakers may include Anne Blakely or Francine Fisk, (librarians at TU).

Meeting might include a survey to give feedback on speakers and format of the meeting.

Tentative agenda follows:
9:00 - 9:30 Registration
9:45 - 10:45 first speaker
10:45 - 11:00 break
11:00 - 12:00 second speaker
12:00 - 1:30 lunch
1:30 - 2:30 speaker #3
2:30 - 3:30 questions, wrap-up.

Next Meeting: The next meeting will be held at OSU Stillwater on July 14th, lunch to be at 11:30 at Joseppi's. Details to follow.

Winterbottom moved to adjourn meeting, Britton seconded.

Respectfully submitted June 28th, 2000
Jim Winterbottom, Secretary.

 


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Oklahoma Chapter - Association of College and Research Libraries
July 14, 2000
OSU Patent & Trademark Depository Library, Wes Watkins Center, Oklahoma State University
Stillwater, OK

Minutes

Present:
Susan Hahn, President
Julia Crawford, Vice-President/President Elect
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Jim Winterbottom, Secretary
Ona Lou Britton, Board
Darcy Rankin, Board

Hahn called meeting to order 10:34 a.m.

Minutes of June meeting: Corrections to June minutes noted. Crawford moved to accept minutes, Rankin seconded the motion. Minutes were accepted.

ALA Chapter's Council Report: Crawford gave a report of the ALA Chapter's Council meeting held in Chicago.

Issues included a revamping of the Initiative Fund due to the fact that many recent applications do not "challenge the status quo". A recommendation is that ACRL set the annual topic so that expectations are clear to future Initiative Fund applicants.

A committee within ACRL Chapters council worked on developing a brochure (which will be available in PDF form) so that state and regional chapters might explain affiliation and advertise.

The issue of liability was raised by one of the California chapters - should individual chapters insure themselves for conferences? Hahn will look into options.

An ACRL poster session is scheduled for the next national conference to be held in Denver in March of 2001 - an announcement is posted on the Chapter's Council website (http://darkwing.uoregon.edu/~hward/ct/ctv21n1.html).

One of the chapters announced their 40th anniversary, and Crawford checked when OK-ACRL was formed . . . the 20th anniversary will occur in 2001 - is there some way we should commemorate the occasion?

Treasurer's Report: DeFrank reported no activity, with no change in the treasury balance of $2958.59. Britton moved to accept treasurer's report, Winterbottom seconded. Treasurer's report accepted.

OBIC Report: Dobbs not present at meeting. Next OBIC meeting to be held on August 11, 2000 at the OBU library. This roundtable discussion, titled "Marketing and Assessing of Bibliographic Instruction Programs" will deal with the marketing and assessment of bibliographic instruction programs.

Newsletter Report: Thorisch reported that the recent newsletter went out on time and without a hitch. Rankin reported that her e-mail address was incorrect. For a future newsletter, Susan Walker of the Fire Protection Publications library wishes to write a brief spiel on her library. Additional features might include a mention of the planned poster session for the upcoming ACRL Conference to be held in Denver, a call for election candidates as well as general conference registration forms and information for the Fall Conference.

Webpage Report: Page will include a registration form for upcoming Fall Conference as well as an announcement for OK-ACRL board elections. The new logo is up and running (secretary's note: and looking good, I might add).

Fall Conference: Speaker questions - should Moss be asked to approach discussion from a government accountability standpoint? Are there too many questions being proposed? Perhaps revision/rewording of the questions might help to establish clearer parameters for the speakers.

Location and time for conference are set - Pegasus Theater, UCO on Friday, October 27, 2000.

Listings of restaurants and a local area map should be drawn up for convenience of attendees. The Ramada Hotel has tentatively been chosen as the conference hotel.

The registration fees are as follows:
members - $40
late registrants - $45
non-members - $45
late non-members - $50
students - $10

DeFrank may have some name tags left over from a previous conference.

Other Business: Thorisch announced his intention to step down from the ACRL Legislative Network - it might be a potential OK-ACRL board position during the next board election.

Next Meeting: University of Central Oklahoma in Edmond at 1:00pm on September 8th. Details to follow.

Britton moved to adjourn the meeting, Thorisch seconded.

Respectfully submitted
August 29th, 2000
Jim Winterbottom, Secretary

 


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Oklahoma Chapter - Association of College and Research Libraries
September 8, 2000
Meeting Room, Chalmers Library, University of Central Oklahoma
Edmond, OK

Minutes

Present:
Susan Hahn, President
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Jim Winterbottom, Secretary
Ona Lou Britton, Board
Gwen Dobbs, OBIC Chair
Molly Murphy, Board
Darcy Rankin, Board

Hahn called meeting to order 1:02 p.m.

Minutes of June meeting: Rankin moved to accept minutes of July meeting, Thorisch seconded; minutes of July meeting are approved.

Treasurer's Report: DeFrank reported $10 in revenue from two membership dues and expenditures of $9.15 in postage costs (see "OK/ACRL Statement of Cash Flow, September 1, 2000"). As of September 1, cash balance amounted to $2856.65 and membership in OK-ACRL totaled 117 (including 103 personal members). Rankin raised an interest in OK-ACRL funds being maintained in an interest-bearing account and will look further into this possibility.
Discussion over raising of membership fees from $10 to $15 as a result of increased costs, possible insurance premiums and possible scholarships. Thorisch made a motion to raise OK-ACRL fees to $15 and UCD to $10.
Britton moves to accept treasurer's report, Winterbottom seconded. Treasurer's report accepted.

OBIC Report: The previous OBIC meeting was held at Mabee Learning Center, OBU on August 11. Topic dealt with marketing of BI programs in which Dobbs, Lori Mardis and David Oberhelmann discussed their individual initiatives. The next OBI meeting will be held in October at OSU-Tulsa.

Newsletter Report: Thorisch reported that the recent newsletter went out on time and without a hitch. Rankin reported that her e-mail address was incorrect. For a future newsletter, Susan Walker of the Fire Protection Publications library wishes to write a brief spiel on her library. Additional features might include a mention of the planned poster session for the upcoming ACRL Conference to be held in Denver, a call for election candidates as well as general conference registration forms and information for the Fall Conference.

Webpage Report: Crawford absent.

Elections: At the moment there is at least one potential candidate for VP as well as a couple of aspiring board members. Any further possibilities should be relayed to Crawford.

Discussion arose as to whether all executive members should also be members of ALA. Do bylaws need to be amended? Thorisch thinks that bylaws should remain as is, and that both the president and vice-president need to hold national memberships. This financial commitment expresses a professional commitment to the organization, so for now the bylaws will be left unaltered.

As the next newsletter is projected to be sent out on September 20th, an official ballot should be made available no later than September 18th. Elections will be held at Fall Conference.

Fall Conference: Hahn presented board with a further draft of questions for each of the three speakers (see "Questions for Speakers"). Thorisch proposed that IT might be generally defined in the forthcoming newsletter. Dobbs argued that Moss' questions seem a bit broad in scope (question #2 might be changed to read "What is the overall view of libraries and Information Technology within academic institutions" and question #1 might read "Please briefly define Information Technology within academic institutions").

Speakers might be encouraged to be firm in their views regarding libraries vs. information technology and that if they "wish to be somewhat controversial, they should go for it".

Anne Blakely or Francine Fisk might be useful and informative as panel speakers - their experiences in librarianship working closely with IT would promote further discussion. Jon Woltz and David Corbly should also be considered

The Ramada Inn in Edmond will be the official conference hotel. Registration packages should include some OK-ACRL letterhead, and DeFrank has some leftover name tags from a previous conference. The package should also include the agenda, listings of area restaurants, name tags and registration receipt. Envelopes will be assembled the night before the conference.

Crowe will be driving to Edmond the night before, and so should be taken to dinner.

UCO catering (Chartwell's) needs to be informed of numbers, menu by October 12 (the same as the deadline for pre-registration). Thorisch proposed that some salty foods should augment the typical fruit, cookies and juices; Winterbottom in full agreement.

Agenda for meeting is as follows:
Registration 9 - 9:30am
Kickoff 9:30 - 9:40
1st Speaker 9:40 - 10:40
Break 10:40 - 11:00
2nd Speaker 11 - 12
Lunch 12 - 1:30
3rd Speaker 1:30 - 2:30
Break 2:30 - 2:45
Wrap-up 2:45 - 3:30

Other Business: On the 17th of November MetroNetwork will host a grantwriting workshop at UCO.

Next Meeting: October 13th at UCO - lunch at 11:30, meeting at 1:00.

Rankin moved to adjourn meeting, Dobbs seconded. Meeting adjourned at 2:09pm.

Respectfully submitted
September 19, 2000.
Jim Winterbottom, Secretary.

 


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Oklahoma Chapter - Association of College and Research Libraries
October 13, 2000
Meeting Room, Chalmers Library, University of Central Oklahoma
Edmond, OK

Minutes

Present:
Susan Hahn, President
Julia Crawford, Vice-President/President Elect
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Jim Winterbottom, Secretary
Ona Lou Britton, Board
Gwen Dobbs, OBIC Chair
Molly Murphy, Board

Hahn called meeting to order 1:24 p.m.

Minutes of September meeting: Corrections to September minutes noted; Crawford moved to accept September minutes, Britton seconded. September minutes approved.

Treasurer's Report: DeFrank presented cash flow statement (titles 'OK/ACRL Statement of Cash Flow, October 13, 2000'). To date she has received 11 registration fees for Fall conference, plus the reimbursement from the ALA.

After expenses of $7.55 for mailing labels, OK/ACRL's cash balance stands at $3409.00. Question raised as to weather past members should be retained on newsletter list - perhaps delinquent members should be advised via a postcard mailing (only 20 cents), and then dropped from list at later date.

Crawford moved to accept Treasurer's report, Dobbs seconded motion; Treasurer's report approved.

OBIC Report: Dobbs reports that Jay Ramanjulu from OCCC will be the new OBIC chair. OBIC report will be prepared for the next OK/ACRL meeting.

Newsletter Report: Thorisch and Rankin are commended for their good work on recent newsletter. Britton and Murphy will take over future duties on newsletter, and Thorisch will provide files, fonts and remaining postage.

Next newsletter will include election results, a conference recap, and a library profile.

Webpage Report: Little to report.

Elections: Crawford was successful in assembling a slate of nominees for upcoming OK/ACRL election. Crawford will also create ballots, with different colors for both on-site and mail-in voters.

Fall Conference: The following actions were proposed:

  • national association member will receive name tag ribbons with their conference folders.
  • Hahn will ask the OU dean's office for pens and the actual folders.
  • Crawford will supply notepaper with OK/ACRL letterhead to be included in conference package.
  • Crawford will create nametag blanks with OKACRL logo. Audrey can then either print or write registrant's names.
  • Crawford will courier registration materials to Dobbs.
  • a list of area restaurants will be included in package.
  • UCD has asked that an announcement of the ALA poster session be included with package.
  • Thorisch will create some evaluation/feedback forms to be included, along with conference agenda and speaker bios.
  • registration will begin at 9:00am.
  • will Crowe arrive in time for dinner? Find out his meal preference.
  • Jon Woltz not available for forum - other suggested speakers have not responded to e- mail.
  • a gift might be given to speakers - subscription to 'Oklahoma Today'? 'Wired'?
Britton will need to report the number of attendees by October 17 - present estimate is around 40, though catering should supply paper goods for about 60. Food will include:
  • 3 gallons of gourmet coffee
  • hot water (for tea)
  • ice water in pitchers
  • two kinds of fruit juice
  • a large fruit tray
  • donuts
  • 3 dozen assorted cookies
  • ice water and ice tea for afternoon break.
Tables should be scrounged from liberal arts building, otherwise catering might charge for their use.

Other Business: none.

Next Meeting: Next meeting to be held at 1:00pm on Friday, December 1 in Norman - Hahn will determine exact location and restaurant.

Britton moved to adjourn meeting, Winterbottom seconded; meeting adjourned at 2:30pm.

Respectfully submitted
November 7, 2000.
Jim Winterbottom, Secretary.

 


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Oklahoma Chapter - Association of College and Research Libraries
December 1, 2000
Marco's Italian Restaurant
Norman, OK

Minutes

Present:
Susan Hahn, President
Tom Thorisch, Past President
Audrey DeFrank, Treasurer
Ona Lou Britton, Board
Molly Murphy, Board
Darcy Rankin, Board
Julia Crawford, Vice-President/President Elect
Marilyn Moore, Incoming Board Member
Beth Reiten, Incoming Secretary

As this was an informal meeting, it was never really called to order. We just began after the lunch dishes were cleared away.

Treasurer's Report: Audrey had two handouts; the past three fiscal years’ “Statement of Cash Flow” and a breakdown of the FY2000 Statement of Cash Flow for the fall conference. We made money this year! Cash balance as of 12-1-00: $4,014.75.

Expenses were low for this year’s conference -- down by close to 60% from last year. Reasons: we only had to pay for one hotel room and virtually no lunches. Most of the speakers were local, and we actually only fed one of them. For next year’s conference, we should be able to afford hotel and flights for two speakers.

Vice-President/President Elect’s Report: Julia brought the ballots and evaluations from the conference along with her but since Jim wasn't in attendance, she kept them.

Madeline (PTL staff member) created a spreadsheet with the evaluation information, which Julia handed out. The numbers across the top were the ranking options, with an added “0” for “no answer.” The numbers within the chart are the number of responses for each ranking option. The back side of the handout is a compilation of the text responses received for questions 1 – 3. We then discussed some of the responses – everyone was hoping for a clear lead towards a topic for next year, but no one idea really appeared. Susan and Julia both pointed out that Dennis Aebersole’s comments about the fact that the library is just one more department on campus was something everybody needed to hear. Most of us were uncomfortable hearing that, but it was valuable to have him say it.

The ballots and evaluations will be passed to Beth Reiten when Jim Winterbottom passes on the secretary's duties and materials.

President’s Report: Susan presented Tom Thorisch and Darcy Rankin with their recognition certificates.

Darcy thanked everyone and said that she enjoyed being on the board; that OK-ACRL is a very professional organization, as are the meetings/conferences. She also extended an invitation to have a meeting in Langston. A small side note: Darcy reported that Langston has gotten a large number of barely used computers from the Census Department. Apparently, they buy a huge number of computers for the census, and then they give them away.

Susan thanked everyone for a very good year. The officers will change over at the January meeting.

OBIC Report: Gwen Dobbs sent her OBIC notes along with Molly. The annual election ballots have been distributed, collected and are currently being counted.

Newsletter Report: Next newsletter (end of December) will include a conference wrap-up, the membership form for 2001, Audrey will write an explanation of the dues schedule, the election results, and Susan’s last President’s address.

Tom will dig up the library contacts email list – before the next issue, a request for information will be sent to all OK-ACRL libraries.

Tom suggested trying an altered newsletter, where we would only send out one sheet (front and back) with the headlines and maybe a teaser paragraph of each article, providing the URL for the full articles online. It was decided that more thought would need to be put into that, maybe polling the membership to see what the reaction would be to moving to a more online newsletter.

Other Business: During lunch, Julia mentioned that there is no procedure in the bylaws to break ties in elections. Some of the suggestions made were a coin toss (Darcy), drawing straws (Molly), drawing lots (Julia). Nothing was decided, and it was left at inviting input through the newsletters and discussing it with the membership at the conference next fall.

Julia asked if we could maybe have a bylaws brown bag at the OLA conference like they did last year. Susan pointed out that they may not allow us to do that again since we've incorporated since then, and may now be considered competition.

Next Meeting: January’s meeting will be in Stillwater on Friday, January 5th. More details to follow.

Meeting was wrapped up at 2:25.

Respectfully submitted
December 7, 2000.
Beth Reiten, Incoming Secretary

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Last Update: 21 October 2004
Comments to: jason.dupree@swosu.edu
URL http://okacrl.okstate.edu/minutes00.htm