OK-ACRL Board Meeting Minutes
2007

Oklahoma Chapter - Association of College and Research Libraries

February 9, 2007
Edmond Public Library
Edmond, OK

 

Attending were:
Kate Corbett, David Oberhelman, Kiem Ta, Jason Cimock, Edwin Wiles, Jason Dupree, Tom Thorisch, Lauren Donaldson.

Approval of Minutes:
The meeting was called to order at 1:37pm. A few corrections were made to the minutes. Corbett moved to accept the minutes as corrected; Thorisch seconded; motion carried unanimously.

Intros and Announcements:
Oberhelman announced that the April 13th board meeting will be held at Oklahoma Christian University (OCU) www.oc.edu. The COIL meeting will be held that same day from 10:00am-12:00. Lunch will take place at the OCU cafeteria followed by the board meeting from 1:00-3:00pm.

Treasurer's Report:
Ta reported a balance of $4,025.71 as of January 31, 2007. The outstanding bills from the 2006 conference have all been paid. She has received a few more checks from attendees as well as the reimbursement check from ACRL.

COIL Report:
Dupree reported that he has received several ideas for possible workshop topics. Creating online tutorials for library instruction was one idea that the group is exploring. He is still waiting to acquire feedback from the statewide surveys that were recently conducted. Dupree also mentioned a few of the ideas that were submitted on the 2006 conference evaluations. The main point of interest seems to be technology and how it can be incorporated into library instruction.
Corbett shared an idea with the board. She suggested that COIL might want to offer a workshop on how to involve faculty members that may not be convinced that information literacy is a necessity.

New Business:

501 (c) (3) Forms:
Steve Locy has given the treasurer files to Oberhelman and has downloaded the necessary 501 application forms. It looks like the chapter will need to reapply.

Newsletter:
Oberhelman stated that he has received some material for the newsletter. He would prefer to hold off on publishing in order to include information on the special topics interest sections. He also asked that the board send him the names of any new Oklahoma academic librarians (hired within the last year). This list will be included in the first newsletter of each year. Bonnie Cain at OSU will mail out the newsletter.

New Interest Sections:
Oberhelman explained the concept behind the special topics for those board members who missed the last meeting. It was decided that we will begin with two sections as a pilot program to gauge interest. Robin Leach has volunteered to organize a distance learning section to see if there is an interest in holding regularly scheduled meetings. Ms. Leech suggested March 19th and is willing to host the first meeting at OSU or the Stillwater Public Library. The board members discussed their vision for the new interest sections. The group decided to leave it up to each section to define how structured they would like to be and to self-select a leader. Section participation will be open to non OK-ACRL members and paraprofessionals as well as librarians are welcome to attend. Oberhelman stated that he will draft an email and mention the distance learning section in the upcoming newsletter. Dupree suggested that at least one person from the board attend each section meeting. Access Services/ILL will be the second interest section piloted this year. Tom Thorisch has volunteered to organize this group. Dr. Rhonda Taylor has also expressed an interest in forming a multicultural librarian interest section. The board will explore the possibility of working with her to develop this topic group in the near future.

Brainstorming for Conference 2007:
Donaldson stated that she will continue assembling a conference planning timeline to assist future OK-ACRL leaders. Oberhelman encouraged those attending the ACRL 13th National Conference (March 29-April 1, 2007 in Baltimore, MD) to look for possible speakers. He asked that all board members keep an eye open for evolving themes in library journals and to look into topics that other chapters have hosted. The goal is to spend the next few weeks exploring possible topics and speakers then begin locking details in place after the ACRL conference. Oberhelman then asked the group for suggestions. Dupree mentioned the topic of online gaming as a method to facilitate library instruction.
Corbett pointed out a recent article in the OCLC Newsletter—"Are you asking the ultimate question?" by Tom Storey http://www.oclc.org/nextspace/005/1.htm. Corbett suggested that the group read the article and consider bringing in a speaker from OCLC.

Membership Issues:
Oberhelman discussed membership dues and described the various categories. A person can join as a member of national ACRL (national dues include membership in a local chapter) or pay $15.00 to become a member of the state chapter only. There is a $5.00 discount for OLA college division members.
He also explained that OK-ACRL is an organization based on the calendar year and other library organizations may run on the fiscal year. This can sometimes be confusing for members of multiple groups to keep track when renewal time arrives. The group discussed the best way to contact our members regarding dues and it was decided that Kiem Ta will draft a letter to be mailed soon and specifics will be placed on the membership page of the website.

Old Business:
none

Next meeting to be held on March 9, 2007 at Redlands Community College http://www.redlandscc.edu/

The meeting adjourned at 3:00pm.

Respectfully Submitted, Lauren Donaldson, Secretary

 

 

Oklahoma Chapter - Association of College and Research Libraries

March 9, 2007
Redlands Community College
El Reno, OK

Attending were:
Kate Corbett, David Oberhelman, Jason Cimock, Edwin Wiles, Jason Dupree, Laura Teske, Lauren Donaldson.

Approval of Minutes:
The meeting was called to order at 1:00pm. The board read over the minutes from the February meeting and Corbett moved to accept; Teske seconded; motion carried unanimously. Oberhelman commended Donaldson for her minutes.

Treasurer’s Report:
Oberhelman presented the report in the absence of Kiem Ta. He also stated that the work on the 501 (c) (3) document continues. Ta later submitted a report to the board via email. Her report states that the balance as of today is 4,025.71. She continues work on the membership list, both national and state chapter members.

COIL Report:
Dupree stated that he did not have a report to submit this month. The next meeting of the COIL board will be held at Oklahoma Christian University 10:00am-12:00pm on April 13, 2007. Lunch will be held after the meeting at the university food court.

Update on new interest sessions:
Oberhelman stated that Robin Leech will hold the first meeting of the distance education group on April 27th. The meeting will be held at the OSU Stillwater campus. Kate mentioned that interest groups may also want to consider meeting virtually. This led to a discussion on blogging and whether or not OK-ACRL should start to blog aimed at academic librarians in Oklahoma. Cimock volunteered to explore the blogging software in use at his library and report back to the group. The group responded favorably to the idea but decided to table the discussion for now. Oberhelman encouraged the board to bring examples of blogs to the April meeting where we will discuss the topic further.

Conference planning: Oberhelman opened the discussion for brainstorming and various members offered their ideas. Corbett distributed copies of the OCLC article, "Are you asking the ultimate question?" by Tom Storey. Donaldson reported that she recently attended the American Democracy Project conference held at UCO last month. She enjoyed the keynote speech "Is this Really MySpace of the World is Watching?" presented by Tom Zeller, Jr. Mr. Zeller is a technology and society reporter for the Business section of the New York Times. Donaldson brought a short speaker bio and a few of Zeller's articles for the group to look over.

Oberhelman mentioned social networking as a possible conference theme and stated that he will attend sessions related to the topic while in Baltimore for the ACRL conference next month. Corbett discussed some of the aspects of this theme that she would like to see covered if we decide on this topic. The discussion continued with Dupree mentioning some related ideas. He would like to see us tie together several technology themes under the heading of "unconventional librarianship." Attendees would pick and choose from various sessions with local speakers each demonstrating new technologies. OSU-Tulsa has several computer labs which may be an appropriate place to hold this type of conference. The Tom Steed Center at Rose State College is another option as well.

Oberhelman asked the group to let this idea percolate and we will discuss it in more detail at the next meeting. He hopes to begin contacting speakers this summer. Corbett would like to see us offer a chat room during the conference. Her vision is that this would be a place for people to meet over coffee and discuss how they hope to implement new technologies at their library.

The group began discussing possible conference dates. It was decided that Oberhelman will contact Tom Thorisch to ask if October 26 or November 2 are available for the OSU-Tulsa location. He also asked the board to think of local technology speakers.

New business:
Begin thinking of ideas related to our blog and be prepared to discuss at the next board meeting.

Old business:
Corbett asked if any new items have been added to the archives recently. Oberhelman reported no and went on to describe the purpose of the archives for the benefit of new board members. A discussion ensued and it was decided that there may be some items on file that would be good to feature on the OK-ACRL website. A list of past chapter presidents along with conference dates and themes was mentioned.

Next meetings:
The next meeting will be held on April 13 at Oklahoma Christian University in Edmond following the COIL meeting that same day. The group discussed the meeting schedule for the next three months. A few members will not be able to attend the May 11th meeting so the date was rescheduled for May 4th and will take place at OSU-Tulsa. The June 8th meeting will be held at Langston and the July 13th meeting at Rose State College.

The board would like to thank Christian Detlaff for facilitating the use of the Redlands Community College meeting room.

The meeting was adjourned at 3:36 pm

Submitted by Lauren Donaldson

 

 

Oklahoma Chapter - Association of College and Research Libraries

April 13, 2007
Oklahoma Christian University
Edmond, OK

Attending were:
David Oberhelman, Jason Cimock, Jason Dupree, Laura Teske, Tom Thorisch, Lauren Donaldson.

Approval of Minutes:
The meeting was called to order at 1:00pm. The board read over the minutes from the March meeting and Thorisch moved to accept; Cimock seconded; motion carried unanimously.

Treasurer’s Report:
Oberhelman presented the report in the absence of Kiem Ta. He stated that the balance as of today is 4,722.00. Ta is currently working on a project checking association financial records against the bank records. She will meet with Steve Locy (past-treasurer) if she has any questions.

Oberhelman also reported that Dr. Rhonda Harris Taylor recently mailed the board a check for $150.00 to cover the cost of the sign language interpreter from the December board meeting. He offered a special thank you on behalf of the board to Dr. Taylor for her generosity. He also mentioned that Dr. Taylor made a helpful suggestion regarding ADA compliance. All OK-ACRL conference registration forms will now include an option that allows those needing special accomodations to indicate their needs on the form.

COIL Report:
Jason Dupree reported that the group has come up with a solid date for the summer workshop. The event will be held on July 27, 2007 with a tentative location of NSU Broken Arrow. The theme will be "Unconventional Library Instruction."

Communication:
Oberhelman began by announcing that Dupree will be serving as our association webmaster. The two of them are in the process of getting him set up to do this in an official capacity.

Cimock has volunteered to work on the OK-ACRL blog. He has been in contact with his colleague at UCO and he reported that ColdFusion is used to host the Chambers Library staff blog. We may need to ask UCO about hosting our blog if the OSU version is not compatible. A discussion regarding OK-ACRL blog content ensued. Cimock suggested that one person be responsible for the initial set-up and technical side of the blog but all board members would contribute content. The members responded positively to this idea and it was decided that a reasonable goal would be for each person to submit one blog entry per week. Thorisch mentioned that it might be good to solicit academic library news and events from Oklahoma library directors and highlight these on the blog. Dupree suggested that OU SLIS students from Dr. Taylor's Academic Library class may be interested in exhibiting student websites on our blog. The group also decided that an editorial policy needs to be in place before we debut the blog. The plan is to begin blogging this summer. Oberhelman will send an announcement to the listserv as we draw closer.

Oberhelman next spoke to the board about the newsletter. He raised the question that perhaps now is the time to move away from a traditional paper newsletter. The board would use the blog to convey the information that was previously found in the newsletter. The response from those present was overwhelmingly positive and it was decided that OK-ACRL will no longer mail out a newsletter.

Timetable for Presidents: Donaldson presented the conference planning timetable she had assembled. The group looked it over and submitted suggestions and items to be included. She will revise the timetable and present a final version to the board in the next few months. The plan is to include the timetable along with other helpful planning documents in either a board wiki or "President's Toolkit" section of the OK-ACRL webpage. Oberhelman thanked Donaldson for her work on the timetable.

Conference: The group began with a discussion on the various topics they would like to see covered under the conference theme "Unconventional Librarianship." Cimock reported that he recently attended the ACRL conference in Baltimore. He described an interesting session on "PennTags" http://tags.library.upenn.edu/ --a social bookmarking technology made into a research tool developed by the University of Pennsylvania Library.

Thorisch mentioned that he would like to see us include a segment on marketing libraries in order to promote what we do. He also suggested including time for a creative activity that would represent our conference theme and act as an ice breaker in the morning.

Oberhelman stated that we may want to use local speakers for the new technology demonstrations and bring in an out of state person for the keynote speaker. He mentioned contacting Anne Prestamo, Alan McKiel, and Sharon Saulmon for links to local technology speakers.

Cimock suggested another speaker from the recent ACRL conference--David Silver, University of San Francisco, Media Studies professor. His conference topic Digital Media, Learning and Libraries: Web 2.0, Learning 2.0, and Libraries 2.0 would tie in well with our theme.

Dupree also recommended Robert Zemsky, Chair and CEO of The Learning Alliance for Higher Education.

The discussion then turned to scheduling, location and financial considerations. A tentative schedule for the conference was established with a 9 to 10am keynote address and two afternoon breakout sessions running concurrently. Teske reported that Rose State is available on October 26. This would include use of the large auditorium and two classrooms. Thorisch stated that OSU-Tulsa is also available on October 26 but not November 2nd. The University has several wireless laptop computers or he can reserve the library computer lab for our use. It looks like the November 2nd date is definitely out of the running so Oberhelman asked Thorisch and Teske to check on November 9th. This would give us another option.

Oberhelman added that he would like to work towards obtaining corporate sponsorship for the conference this year.

Old business:
none.

New business:
The group discussed candidate nominations for next year. Teske will begin the process of compiling candidates and it was decided that we will aim to send out the ballots on October 1. The election results will be announced on December 1. Board members were encouraged to send any candidate nominations to Laura Teske at lteske@rose.edu.

Next meetings:
The next board meeting is scheduled for May 4th at OSU-Tulsa. Thorisch will send an email announcing a restaurant for lunch and other details.

The meeting adjourned at 3:20pm.

Submitted by Lauren Donaldson

 

 

 

Oklahoma Chapter - Association of College and Research Libraries

May 4, 2007
Library, OSU-Tulsa
Tulsa, OK

 

In attendance: David Oberhelman, Jason Cimock, Laura Teske, Tom Thorisch, Kate Corbett, Edwin Wiles, Lauren Donaldson.

Approval of Minutes: The meeting was called to order at 12:45pm. The board read over the minutes from the April meeting and Teske moved to accept; Corbett seconded; motion carried unanimously.

Treasurer's Report: Oberhelman presented the report in the absence of Kiem Ta. He stated that the balance as of today is $4,902.74.

COIL Report: Oberhelman presented the report in the absence of Jason Dupree. He reported that the group is still on target for the July 27th workshop date. On May 25th the next COIL meeting will be held at Oklahoma Baptist University in Shawnee.

A group will get together immediately after the COIL meeting to begin organizing the distance education interest section. Oberhelman stated that he would like to aim for late summer to launch the access services interest section. This led to a discussion regarding the multicultural librarianship interest section. Corbett mentioned that many academic libraries serve the international student population. It was decided that this will also be a topic to explore further as it may be of interest to many librarians throughout the state.

Blog Discussion: Oberhelman began by describing what was discussed last month for those who weren't able to attend the April meeting. We are in the process of looking at blogging software. He spoke with Adri Edwards-Johnson who suggested http://edublogs.org. This would be a free product with the option to upgrade to premium services for a fee.

Cimock suggested a product called WordPress http://wordpress.com/ that he and Jason Dupree have recently explored. This is a free source but we would need to meet certain system requirements. Cimock demonstrated a basic blog that he had set up using WordPress and he also showed the board the Edublogs website.

Corbett suggested contacting another ACRL chapter to find out what software they are using for their blog. Thorisch expanded on his suggestion from the last meeting to include news and events from Oklahoma academic library directors. He would like to include photos of various academic libraries and invite directors to showcase them on our blog each month. Oberhelman stated that he would like the board to make a final decision on the blogging software at the next meeting.

Conference Plans: Oberhelman described a tentative conference day agenda based on what was discussed at the April meeting. He also mentioned that OLA-UCD is open to the idea of partnering with our group for advertising purposes. He feels that our conference theme will tie in well with several workshops they are currently planning.

The group then began discussing speakers. The following names were suggested:

David Silver, Media Studies Professor, University of San Francisco
http://artsci.usfca.edu/servlet/ShowEmployee?empID=577&deptID=14

Greg Tanenbaum, President of the Berkeley Electronic Press
http://www.bepress.com/

Robert Zemsky, Chair and CEO of The Learning Alliance for Higher Education
http://www.irhe.upenn.edu/ExpertsDt.php?Id=1

Meredith Farkass, Distance Learning Librarian, Norwich University
http://meredith.wolfwater.com/wordpress/index.php/about-me/

Lynn Connaway, OCLC
http://www.oclc.org/research/staff/connaway.htm

It was decided that Oberhelman will contact David Silver as well as the following local speakers:
Jason Dupree (IM Reference)
Ann Prestamo (AquaBrowser)
Adri Edwards-Johnson (Blogging and RSS)
Podcasts

Teske agreed to contact Meredith Farkass.

The board then attempted to create a detailed agenda but decided to wait until after the speakers have been contacted. General goals based on a loose time frame for the day were established:

Keynote speaker (An out-of-state person to speak on a general "big picture" topic)

Break

Second speaker (Another out-of-state person to speak on a practical "hands-on" level)

Lunch

Afternoon breakout sessions (3-5 local speakers in computer labs)

Date and Location: Oberhelman reported that he has received several requests from members to hold a conference in Tulsa. We are looking at OSU-Tulsa in early November. The board discussed several dates and decided to try for Thursday, November 8th.

Old Business: The group continued to discussing candidate nominations for next year. Board members were encouraged to send any candidate nominations to Laura Teske at <lteske@rose.edu>

New Business: We will host an open board meeting in July. This will be a good opportunity for those considering running for an office to see what goes on at our meetings. Anyone interested in joining our meetings is welcome to contact David Oberhelman d.oberhelman@okstate.edu or any board member for more information

Next Meeting: The next board meeting is scheduled for June 15th at Langston University. Corbett will send an email announcing a restaurant for lunch and other details.

Adjourn: The meeting adjourned at 3:15pm.

 

 

Oklahoma Chapter - Association of College and Research Libraries

June 15, 2007
G. Lamar Harrison Library, Langston University
Langston, OK

 

In attendance: Kate Corbett, David Oberhelman, Kiem Ta, Jason Cimock, Laura Teske, Edwin Wiles, Jason Dupree, Tom Thorisch, Lauren Donaldson.

Approval of Minutes: The meeting was called to order at 1:17pm. A few minor corrections were made to the minutes. Corbett moved to accept the minutes as corrected; Teske seconded; motion carried unanimously.

Treasurer's Report: Kiem distributed her report to each of the board members. The balance as of June 15, 2007 is $4,902.74. Oberhelman asked Dupree if COIL will be needing OK-ACRL funds for the upcoming workshop. Dupree stated that he will need funding to reimburse the people assigned to pick up the morning and afternoon food items.

COIL Report: Dupree reported that he has posted the summer workshop information on the COIL website and has called for presenters. The registration deadline is July 24, 2007. The workshop will be held on July 27th at NSU-Broken Arrow, OK from 9:00am-3:30pm.

Dupree also mentioned that he has been working on a new COIL website which will be ready to roll out on the day of the workshop. The website will feature a new name and logo.

Interest Sections:

DSIG Meeting Report:Oberhelman reported that six people attended the first meeting of the Digital Services Interest Group held on May 25th at Oklahoma State University. Robin Leech, OSU Assistant Professor & Head, Digital Initiatives organized the group. They discussed various topics such as IM reference, course management software, distance education services, social networking, and copyright issues.

The next meeting has been tentatively set for September 7, 2007 with a location to be announced. Corbett suggested that the group might want to consider holding COIL and DSIG meetings back-to-back for those who would like to attend both.

Blog: Oberhelman reported that he recently spoke with the Head of Systems at OSU about the server space needed for the OK-ACRL blog. He was told that they are in the process of establishing more space on the server and this will be available in July.

The group discussed various blogs they have read and Oberhelman passed out an example of blog commenting guidelines from another state library association. It was decided that Cimock will create a practice blog for board members to begin posting to during the month of July. He will email the group with instructions when the practice blog is ready.

Conference update

Speakers:
Two conference speakers have been secured, David Silver and Lynn Connaway. The board discussed the conference theme and which topics we would like each speaker to focus on during their presentation. It was decided that Oberhelman will put the speakers in contact with each other to determine how they might best structure their individual talks within the framework of the overall conference theme.

Breakout Session Speakers:
Anne Prestamo--AquaBrowser
Jason Dupree--IM Reference
Adri Edwards-Johnson--Blogging and RSS
Jason Cimock--Tagging

Wiles suggested that the board consider hosting a poster session at the conference. A discussion ensued and the group decided to move forward with this idea. A tentative submission deadline was set for September 28, 2007. Further details will be discussed at the July board meeting.

Logistics:
Oberhelman will ask the speakers if they would like to make their travel plans and be reimbursed by OK-ACRL or if they would like the board to take care of the arrangements.

Thorisch will locate a Tulsa conference hotel and begin looking for a dinner restaurant.

New Business

The group had planned to host an open board meeting in July but decided to postpone the meeting until September. The thinking is that an open meeting held closer to the conference date will provide attendees with a better glimpse into a typical planning meeting.

Old Business

Teske reported that she has not received any new officer nominations since the last time the board met.

The next meeting will be held on July 13, 2007 at Rose State College Learning Resource Center.

The meeting adjourned at 3:25 pm.
Respectfully Submitted, Lauren Donaldson, Secretary

 

 

Oklahoma Chapter - Association of College and Research Libraries

July 13, 2007
Rose State College
Oklahoma City, OK

 

In attendance: David Oberhelman, Jason Cimock, Jason Dupree, Kate Corbett, Edwin Miles, Lauren Donaldson.

Approval of Minutes: The meeting was called to order at 1:00pm. The board read over the minutes from the June meeting and Corbett moved to accept; Cimock seconded; motion carried unanimously.

Treasurer's Report: Oberhelman presented the report in the absence of Kiem Ta. He stated that the balance as of June 30, 2007 is $4,902.74. Oberhelman and Ta have been working on the 501 (c) (3) documents and reported that there are a few more statements that will need to go into the bylaws. Oberhelman will work on the appropriate wording and structure.

COIL Report: Jason Dupree reported that all of the details are in place for the upcoming workshop. Nineteen people have registered so far. The conference hotel is the Best Western Kenosha Inn (Broken Arrow, OK) and a block of rooms have been reserved under the name of COIL. Lunch will be held off campus at Yummy Buffet (Chinese restaurant). The conference details and agenda are available on the COIL website and Dupree has posted announcements on several listservs.

The first virtual meeting was recently held. It was a successful meeting with seven attendees representing seven state institutions. The next meeting will take place at 1:00pm on September 28 at Southeastern Oklahoma State University. The remainder of the meetings will be held online and simulcast using Vyew.

Dupree also announced that a special election is being held for the position of COIL Secretary and online voting will be available until August 31. There are three members running for this office:

Sarah Clark
Access Services and Distance Learning Librarian, Rogers State University

Amanda Lemon
Reference and Instructional Services Librarian, University of Central Oklahoma

Kiem Ta
Physical Sciences and Reference Librarian, Oklahoma State University

Blog: Oberhelman reported that due to staff changes in IT at OSU, it will most likely be August before we are able to launch the new blog. He thanked Cimock for setting up the practice blog that is currently in place.

Conference:Oberhelman presented an update on the conference speakers. David Silver has purchased his plane ticket. He will be arriving in Tulsa on Sunday and would like some time to tour Tulsa. Tom Thorisch has volunteered to transport Silver to and from the airport and provide him with a tour of the city. Lynne Connaway will be making her own travel arrangements and may not arrive in time for dinner with the group prior to the conference.

The group then spent time brainstorming conference titles. After a lively round of discussion it was decided that the title will be — Eyes Forward and Hands On: Gearing Up for 2.0 in Oklahoma.

We then moved on to a discussion regarding the conference schedule. A tentative schedule was established:

8:30-9:00	Registration
9:00-9:30	Business Meeting
9:30-10:30	David Silver Presentation (45 min.) and Q&A (15 min.)
10:30-10:45	Break
10:45-11:45	Lynn Connaway Presentation (45 min.) and Q&A (15 min.)
11:45-12:30	Lunch Break
12:30-1:00	Poster Sessions
	Breakout Sessions
1:30-2:45	Session 1
2:45-3:00	Break
3:00-3:45	Session 2
3:45-4:00	Evaluations and Cookies

New Business: Dupree brought up the topic of the OK-ACRL website. The pages are in need of general maintenance and updating. Oberhelman asked the board to think about what we would like to see on the website and be prepared to discuss this at the next meeting. The group also discussed the possibility of adding a blog editor and webmaster position to the board.

Old Business: There are a few more candidates interested in running for office.

Next meeting: The next board meeting is scheduled for August 31st at OSU-Tulsa.

The meeting adjourned at 3:10 pm.
Submitted by Lauren Donaldson

 

 

Oklahoma Chapter - Association of College and Research Libraries

August 31, 2007
OSU-Tulsa
Tulsa, OK

 

In attendance: Kate Corbett; David Oberhelman; Laura Teske; Tom Thorisch; Jason Dupree; Jason Cimock.

Approval of Minutes: The meeting was called to order at 12:20 p.m. The board read over the minutes from the July meeting. Jason Dupree made a correction to the second paragraph in the COIL report. Jason Cimock pointed out that the schedule for the workshop needed to be adjusted. Once corrected, Corbett moved to accept; Cimock seconded; motion carried unanimously.

Treasurer's Report: Oberhelman presented the report in the absence of Kiem Ta. He stated that the unofficial balance as of August 29, 2007 is $4627.83. Oberhelman and Ta have been working on the 501 (c) (3) documents and reported that there are a few mores statements that will need to go into the bylaws.

COIL Report: Jason Dupree reported on the success of the COIL workshop in Broken Arrow. There were 35 attendees; the breakdown of representation was 31 from college libraries, 3 from public libraries, and 1 school media library. He passed out a report of the workshop evaluations.

COIL's new website made its debut. It now features announcements, job postings, and a brief video about the workshop.

Dupree still has a lot of ideas he wants to work on: a COIL survey, bylaws update, development of a "road show" format for programs, and investigation into creating professionally made video promoting information literacy. The next meeting will take place at 1:00pm on September 28 at Southeastern Oklahoma State University.

Blog Update: Oberhelman reported that the official blog is now up and running, after some tense negotiations at OSU. Oberhelman and Jason Cimock will be the adminsitraotrs of the blog. http://blog.library.okstate.edu Cimock encouraged the board to review themes and colors and submit their top three choices. Board members will be "authors" and contribute to the blog. Oberhelman will work on posting guidelines; the blog should be ready to unveil before the conference.

Other Interest Section Updates: The Digital Services Interest Group (DSIG) will meet on September 11 at OSU-Tulsa. Robin Leech and Dona Davidson will be presiding.

A Multicultural group will remain on hold until a clearer focus for the group develops.

An Access Services group is on hold also. Many of those interested in this group are busy preparing for the SCVUGM in Stillwater in October.

Conference Planning:
Logistics: We are still waiting for details on Lynne Connaway's flight and whether we will need to pay. She will be on a tight schedule. David Silver will be coming in on Sunday. Thom Thorisch offered to pick him up from the airport and provide a tour of Tulsa. Silver will leave at 7 pm, so he can be present for the entire day. Gifts for speakers were discussed.

The possible conference hotels were discussed. We need to reserve at least 10 rooms. Kate Corbett suggested that conference attendees staying Sunday night be given the option for a dine-around or something similar. Corbett also proposed there be a hospitality room in the hotel to allow for socializing.

OSU-Tulsa campus has an events coordinator and frequently uses certain caterers. The board agreed to get a basic boxed lunch catered, with beef, turkey and veggie options. Tom Thorisch and the staff at OSU-Tulsa library will purchase snacks and be reimbursed.

Registration forms and info: The registration forms need to be mailed by the end of September with ballot information. Oberhelman and Dupree can create PDF versions to be posted on the web. Hotel and conference rates need to be confirmed before the forms can be finalized.

Agenda: The board toured the facilities we will be using for the conference in North Hall. The main room will be room 150, a theater style classroom, space for refreshments in the back. Break outs will be held in room 243 with 40 workstations. There are other rooms available with fewer workstations. The library has a lab with 25 stations if needed.

Poster Sessions: The board agreed on a goal of 5 poster sessions. The access to power outlets will be limited. Presenters can negotiate their needs once they have been selected. The call for presentations needs to go out soon, to the OKACRL list, OU-SLIS list, faculty, etc.

Break-Out Sessions: Tom Thorisch suggested that board members act as "floaters" to assist attendees in the hands-on sessions, allowing the presenter to carry on. He will obtain guest log ins for the day. A tentative outline of break-out presentations and room assignments was created:

Break Out 1

IM Reference, Jason Dupree, Room 243

Tagging and del.icio.us, Jason Cimock

Aquabrowser, Anne Prestamo, Room 150

Break Out 2

Blogging, Adri Edwards, Room 243

Animoto, Jason Dupree

Desire2Learn, Roy Degler, Room 150

Attendees interested in Animoto will be encouraged to bring digital photos to work with. A raffle and door prizes were discussed for the wrap up session.

Old Business: Election info will need to go in the mailer at the end of September. Laura Teske will get bios from the candidates to Oberhelman and Dupree by the 24th.

New Business:

Kate Corbett handed out brochures from the New Jersey ACRL chapter. She suggested OK-ACRL develop something similar to use at booths and at OU-SLIS. Design and colors for the OK-ACRL logo were discussed, including the possibility of redoing the web page next year. Oberhelman will contact National about obtaining a higher resolution OK-ACRL graphic.

Next meeting: The next board meeting is scheduled for October 12th at Edmond Public Library. Lunch at Lottinville's before the meeting.

The meeting adjourned at 3:35 pm.
Respectfully Submitted, Laura Teske

 

 

Oklahoma Chapter - Association of College and Research Libraries

October 12, 2007
Edmond Public Library
Edmond, OK

 

In attendance:

Approval of Minutes:

Treasurer's Report:

COIL Report:

Conference:

Old Business:

New Business:

 

 

Oklahoma Chapter - Association of College and Research Libraries

December 21, 2007
Guthrie Public Library
Guthrie, OK

 

Members present: David Oberhelman, Kate Corbett, Kiem Ta, Jason Cimock, Jason Dupree, Jamie Holmes, Ona Britton, Barbara Miller, Laura Teske, Beth Jones.

The Board welcomed new executive board members Barbara Miller, Ona Britton, and Beth Jones.

The Board thanked outgoing board members for their service: Edwin Wiles, Lauren Donaldson, and Kate Corbett. David Oberhelman will send certificates of thanks to former board members.

Lauren Donaldson sent a planning timeline for workshop planning. The committee will use this planning guide for the 2008 workshop.

The Committee discussed creating an account on Survey Monkey to accommodate surveys by the board, COIL, and DSIG. This discussion will continue at the next meeting.

COIL has asked for money to support maillings for their new survey.

The group reviewed the workshop in November, which generated a great deal of interest. The posters were considered a success and the speakers were very popular with the attendees. David and Kiem were directed to add emails from the workshop registrations to the listserv.

Adding information on advocacy issues to the web page either on the blog or in a new item format was discussed. Barbara Miller, the legislative advocate, will look into adding information this way.

Meeting adjourned at 3 p.m.

Next meeting, February 22, in Guthrie.

 

 

Last Update: 12 May 2008
Comments to: jason.dupree@swosu.edu
URL http://okacrl.okstate.edu/minutes07.htm