OK-ACRL Board Meeting Minutes
2008

Oklahoma Chapter - Association of College and Research Libraries

February 22, 2008
Rose State College
Midwest City, OK

 

Members Present: Laura Teske, David Oberhelman, Barbara Miller, Jason Cimock, Jamie Holmes, Ona Britton, Kiem Ta, Tom Thorisch

Minutes: December minutes will be rewritten and distributed for approval at the March meeting.

David Oberhelman will get certificates of thanks to former board members.

A copy of Lauren's timeline will be sent to Jason Dupree to put on the web page.

Treasurer's Report: Kiem reported a balance of $5,161.65 with all bills paid. This total is up $1,000 from last year. $65.60 was approved to send to COIL for mailing of surveys.

Kiem asked about the correct "list of members" and about how to go about making sure members are not paying extra to join when they already are members through national ACRL. Laura will look into this. This will be discussed later in the meeting.

COIL: Jamie officially thanked the board for postage costs. COIL sent 157 letters and emails for the survey. They will look at surveymonkey and follow up on "no response" answers to the survey with phone calls. COIL is brainstorming a "COIL on Wheels" program to reach rural communities who can't come to meetings. The group is interested in having a flyer on this program at OLA at the ACRL table. Several present indicated they did not receive the survey. Jamie will follow up on this. The summer COIL workshop will probably be in July. Possible topics include long term planning for information literacy programs. They also discussed what to put on a COIL blog.

DSIG: Jamie will facilitate until March 11, then will step back. (DSIG rotates leaders). The group tested "VYEW" - 6 microphones and four web cameras did not crash the system. Over 12 people were in on chat. Emails are out to members to solicit topics, but they have trouble getting presenters. They may do round table discussions instead but this is hard with the "VYEW" format. There will be a March 27th virtual meeting, topics will include Jing, Blogs, Wikis, Bubble Up, mind mapping.

Access Services interest group: Jason Dupree has a new position as head of Public Services at SWOSU, and is interested in forming an Access Services interest group. Lynn Wallace is also interested. It was suggested to contact Janet Croft at OU who is also an Access Services head, Beth Jones at OCU, and Deborah Thompson at UCO.

Conference Planning: Laura passed out list of last 10 conference topics. The group discussed topics. The speakers at the last conference really appreciated Tom's tour of Tulsa. Ona suggested library presence in course management systems as a topic. Mentoring was also discussed, and Tom mentioned a successful conference in the past on creativity by Puccio. Greying Librarians was also discussed as a topic. Cooperative ventures such as share cards was another topic, as was community outreach, examples being the Noon concerts at OSU libraries, Faculty lecture series at OSU Tulsa, and San Jose State sharing its web sites with the local public library. Everyone was encouraged to check the ALA website for possible speakers. The location should be central this year, perhaps OSU-OKC or OCCC.

Membership List: Laura got the national member list from Oklahoma from Megan Griffin (chapter liaison for ACRL) and gave it to Kim. Kim says there are problems with those who go to conference but don't say they want to be state members. The bylaws say state-only members pay $15 for the conference, and only the board members have to be national ACRL members. How do we bill the state-only members? Laura suggested asking people to pay, and said we have to pay an extra $22 to get the national list to prove people are national members. She will investigate.

Web Page: Jason has a new logo and color palate for the web design. He is sending out a re-design survey, showing it first to Exec. Board, then members and if we think it is OK he will make changes.

SurveyMonkey: Jason has paid for one individual account which can do 10 questions, and there is no charge for this registration. We must pay for an account allowing longer surveys. Laura will go to a SurveyMonkey workshop. The fee is $20 for a 100 response questionnaire, or $200 per year. We will wait until after the workshop to decide our course of action. Jason will be reimbursed for his costs for SurveyMonkey.

OLA presence: We will have a booth or table. Kay suggests we develop the brochure for the table. David is checking on the cost.

Incorporation as tax-free organization: Kiem noted that to be a 501C3 non taxable corporation we must implement a bylaws change, so we will be in line with national. There is a $300 fee to the IRS to do this. She will give a copy of the form, which she has filled out, to Laura.

Future meetings set: March 14, Edmond Public Library 1 p.m. Lottinville's for lunch.

April 11, possibly at Stillwater Public, with UCO as back up.

May 9, no location set.

Meeting adjourned, 3 p.m.

 

Oklahoma Chapter - Association of College and Research Libraries

March 14, 2008
Edmond Public Library
Edmond, OK

 

Present: Laura Teske, Jason Cimock, Ona Britton, David Oberhelman, Barbara Miller, Beth Jones

December and February Minutes were approved with minor corrections. Barbara will send corrected versions to Jason Dupree to upload on the web site.

Treasurer's Report: We have a balance of $5246.05 as of February 29, 2008.

OLA Table: David has sent Kay Boies $45 to reserve a table for OKACRL at the spring OLA conference. The conference is April 22-23 in Tulsa. We need to sign up for shifts at April meeting. Everyone check the OLA schedule to see when they can do a shift at the table. COIL is planning a flyer for the booth, on COIL on wheels. We will also have membership forms, and maybe national ACRL buttons.

Membership: Kiem received 2 renewals and 6 student applications for membership. She will start working on the non-profit document. Who can help? The form asks for an address for the organization, and we need to check to see if we can use OSU since the archives are at OSU. We also may need to consult legal services or national ACRL. This may not help because Oklahoma ACRL is not part of OLA, and most state ACRL groups are part of their state professional organization.

Kiem suggested sending information to OCALD to forward to directors and their staff, to solicit membership. "Did you know that state ACRL membership is only $15 per year?" should be on the letter.

Laura needs to be added as a moderator to our web page so she can access the list of members and compare to the yahoo list serv list.

COIL - Jamie reported a good response to the new survey, 58 per cent. She has also sent out COIL on wheels information to the list.

Access services group - Jason Dupree reported that he is scheduling a meeting after spring break, has an agenda, and may coordinate to meet with VYEW.

Conference Topics - Security - President Webb at UCO has a conference on safety coming up. This is a popular topic.

Outreach - Development. - How can a library develop funding from alternate sources?

Networking, Physical Space, and policies are popular with both reference librarians and administration. Jason C. noted that space planning is relevant to security, this could be combined. We also use large Public Libraries like Metropolitan and how they do their security. Physical computer security is also important, as is physical safety. Everyone urged to look for speakers. Donna Morris, Debra Engel, Susan Gregory are all suggested.

NEXT MEETING: April 11, Stillwater Public Library. COIL will meet first at 9:30, then lunch at Eskimo Joe's, Exec. Board at 1 p.m.

 

Oklahoma Chapter - Association of College and Research Libraries

May 9, 2008
OSU-Tulsa Library
Tulsa, OK

 

Present: Laura Teske, President; Beth Jones, Barbara Miller, Tom Thorisch, Jamie Holmes, David Oberhelman, Jason Cimock, Kiem Ta, Ona Britton.

Treasurer's Report: Kiem Ta reported that ACRL made $5 last month, taking in $50 for memberships and paying $45 for a table at the OLA Conference. The COIL brochure was printed for free by Jamie, and the balance in the treasury is $5381.05.

COIL: Jamie displayed the COIL on Wheels handout at the OLA spring conference. The group agreed to send leftover brochures to OCALD, electronically also. The survey will be reopened to allow OSU Stillwater and Tulsa City County to respond to the college-directed part of the survey. These were the only two large schools who did not respond. The next COIL meeting will be switched to the UCO campus to allow everyone to review for the workshop. Jamie and Sarah Clark and Jason Dupree will present on electronic meetings at OLA leadership training on June 10. Jason Dupree's mentoring ideas were part of a national ACRL initiative.

DSIG: This group has not met since the last (March 27th) meeting. Roy Degler has a WIKI going for topics for the next meeting.

PASIG: Nothing new to report, although they did have a meeting to organize.

Workshop: The group discussed speakers and dates. David reported that Marian Mcreany Kahn, author of a new book on security, is an excellent speaker and is available both Nov. 12 and 14. We could get copies of her book to sell at the conference, and perhaps she could autograph them. David checked her consulting page, and she has several books out, in 2003, 2004 and the new one in 2008. We could put a review of her book in Oklahoma Librarian to drum up interest. Beth has a speaker from OU, the head of security for the Sam Noble History Museum, and Kiem has one from OSU IT relating to security - we could have these speakers speak for half of the day. Tom suggested we market this to all librarians, not just to OCALD. The group chose November 14 as a firm date.

NIH Open Access: Barbara reported on the updates for Open Access for all NIH funded journal articles. The group suggested she put the request for input on the list serv.

Incorporation: Everything is ready except getting a post office box. The smallest size is $28 for six months. Laura will take care of this in June. It was decided to have one person only with a key: the current president will have the key.

OLA Booth: Thank you to those who helped with the booth at the OLA Spring Conference. Many people stopped by and we had a lot of interest. The flag arrived late but looked good and we had a good location. Both the OK-ACRL and COIL brochures generated interest. Tom suggested for next year to make three dimensional and colorful banners, etc., and to put our "cheap" rates for membership on the flyers.

Meeting adjourned at 3 p.m. Next meeting July 11 in Stillwater (postponed from June).

 

 

Last Update: 9 July 2008
Comments to: jason.dupree@swosu.edu
URL http://okacrl.okstate.edu/minutes08.htm