 2009 February March May June
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2009
Oklahoma Chapter - Association of College and Research Libraries February 13, 2009
Present: Dona Davidson, Toni Hoberecht, Ona Lou Britton,
Laura Teske, Robin Leech, David Oberhelman, Beth Jones, Amanda Lemon,
Jason Cimock PASIG: Beth reported the group met on Jan. 15th, 2009,
and discussed having a presence in the OLA booth. Mystery shopping and
training students was also discussed. The next meeting will take place
Mar. 5th, 2009. Conference Topic - Several potential topics were discussed, such as marketing, digitization, marketing digital resources, marketing the library's importance within university administration. There was a consensus that marketing would work well as a theme for the conference. Speakers - It was mentioned that every three years we are supposed to be able to get the ACRL president to speak at the conference. Ona and Robin will be attending the ACRL national conference and will be on the lookout for potential speakers. Laura and Beth will be attending MPLA and will also be on the lookout for potential speakers. Also discussed was the possibility of having the OK-ACRL interest groups conduct panel sessions on marketing, each focusing on their respective areas. Venue - The group decided it would be best to have the conference in the Tulsa area. Toni suggested the conference be held at OU-Tulsa. OSU-Tulsa was discussed as a backup. Toni will check to see if OU-Tulsa could accommodate the conference. The group decided the first week of November would be the ideal time for the conference. New Business: Possible change to bylaws regarding officers - Ona proposes changing the bylaws so that we still get a slate of candidates still hold an election, but if the loser/s of the election wish to become members-at-large, they can do so. The member-at-large would be a one-year position. Ona will look over the bylaws to see what is possible and report back next meeting. OLA Presence - David talked to Kay Boies of OLA about getting a table at the OLA conference. There is an exhibitor form on OLA's website to fill out. It will cost $50 to have an official table. Dona offered to print out a poster for the OK-ACRL booth at OLA if someone creates the poster in Microsoft Publisher. Beth suggested we might put our possible conference topic on the poster. Ona suggested Ben at UCO could design the poster. Toni also suggested there is a group called UT 3rd Floor designs who does free design work for nonprofit organizations. Toni will investigate on this possibility and report back. David mentioned the idea of creating an OK-ACRL Flickr account to store conference and event photos. Laura has offered to create the Flickr account. Dona suggested offering a drawing with a ticket for free conference registration to the OK-ACRL conference as a prize at the OLA booth. She has offered to create a signup sheet. Change date for next meeting - The Next meeting date was changed to Friday, Mar. 6th, 2009. The proposed location for the meeting will be at Edmond Pubilc Library. Ona will check to see if a meeting room is available. Rose State will serve as a backup location. Friday, Apr. 10th will be the date of our April meeting. The location has yet to be determined. OU-Tulsa was mentioned as a possibility. Reminding members to renew their state membership - Last year an email was sent out to non-ACRL members reminding them to renew. A similar reminder will be sent out this year. Poll membership about joining interest groups - Robin will get names for the DSIG group. Along with reminding state members to renew, included in the email will be a description of our interest sections. Meeting adjourned at 2:40 PM.
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2009 February March May June
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Oklahoma Chapter - Association of College and Research Libraries March 6, 2009
Present: Amanda Lemon, Toni Hoberecht, Ona Lou Britton,
Dona Davidson, Robin Leech, Jason Dupree, Beth Jones, Laura Teske, Jason
Cimock COIL requests money to make promotional materials, such as buttons,
to hand out at the upcoming OLA conference, as well as other events.
Amanda will investigate pricing and report back with price quotes. The
board will tentatively allot $200 per interest group for promotional
materials. Beth suggested we get ribbons denoting the different interest
groups. The next COIL meeting will be the first Friday in May. PASIG: The group is also requesting money for promotional
materials. Met yesterday at Oklahoma City University. The OK-ACRL web
site has been updated with information about PASIG. Possible space for fall conference (OU Tulsa) - The large auditorium at OU Tulsa seats 200 and would most likely be available. It's still unclear whether or not the university will charge a fee to use the facility. The board will tentatively set the conference for either the first or second Friday in November. Toni will report back with more information about the auditorium at OU Tulsa, such as catering services, breakout rooms, and fees. Toni will see if we can have the PR representative from OU Tulsa to come to speak to the board at the next meeting. Report from Dona - Dona suggested Lauren Burnett as a possible speaker. Lauren has a marketing background. She is certified business-success coach and can speak on a number of issues, such as communication, image revitalization, coaching, and other communication-related topics. The address for her web site is: http://rechargeyourspirit.com/index.html Dona will investigate Lauren further. Report from Jason D. - Jason had attended an AMIGOS conference and went to a session about designing a marketing plan for libraries, both public and academic. The session was titled "Can Libraries Be Sold Like Soap?" and was taught by Mary Evangeliste, Director of User Services and Outreach at Gettysburg College and Co-Founder, Fearless Future: Marketing for Things That Matter, and Yvonne Mery, Assistant Librarian, Undergraduate Services Team, University of Arizona Library. Of the two, Jason felt that Mary was the more outspoken, lively of the two. Ona will contact the two speakers for more information. Potential local speakers - Several individuals were mentioned as potential local speakers: Jason Dupree from SWOSU, Robin Leech from OSU, Victoria Swinney from OCU, Gwen Dobbs from UCO. New Business: Discuss LinkedIn (professional networking site) - Laura has spoken with Lauren Donaldson about creating an organizational presence on the social networking site. The board agreed it would be good to have a presence. Laura will speak with Lauren again. Flickr - Ona will give Laura pictures from the creativity conference. Laura will need help labeling some of the photographs. Old Business: OLA Presence Update on all other OLA preparations - Dona has created signup sheets for the drawing. We will send an email to all the people who entered the drawing and announce the winner, as well as promote our fall conference. The board will conduct the drawing at the May meeting. Kiem Ta - Kiem suggests the board come up with a better way to keep track of the membership and who has paid dues. Since Kiem is absent from the meeting, the board will postpone discussion until the next meeting. Next Meetings April 10th - OU Tulsa Meeting adjourned at 2 PM.
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2009 February March May June
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Oklahoma Chapter - Association of College and Research Libraries May 8, 2009
Present: Toni Hoberecht, David Oberhelman Robin Leech,
Kiem Ta, Dona Davidson, Ona Britton, Amanda Lemon After today, Kiem will send a check to Jason Dupree (PASIG) for $230. Ona inquired about UCO payment for her and Jason for the most recent OKACRL conference. Kiem will look into it to make sure OKACRL got their money. Robin inquired about the OLA table fee. OKACRL has not received a bill
yet. Ona will contact Kay of OLA for more information. The COIL Summer Workshop will be on Friday, July 17th from 9am to 3:30pm at NSU-Muskogee's campus at 2400 W. Shawnee in Muskogee, Oklahoma. The workshop theme is participatory learning. COIL is currently asking for presentation proposals (100 word max) till Friday, May 29th at 5pm. Chosen presenters will be notified by Friday, June 5th. Kiem asked that PO orders go to COIL before her and inquired about
postage for advertising. As of right now, COIL plans no mailing advertisements,
etc. When Robin attended MPLA, she met Ann Pierce. Ann did a presentation about Accessibility/Web Presence. Robin will ask her to come for a DSIG meeting or an OLA/UCD/MPLA meeting. Robin asked about travel expenses and what other groups and OKACRL had done in the past. David O. suggested charging a higher registration fee so that travel expenses could be reimbursed. Registration suggestion was $20 to $30 PASIG No report Facility: Room reservations - Ona asked if we should schedule all 3 of the rooms outside of the Auditorium: the Chat Room, and 2 of the study rooms (but not the super small study room). Ona will inform Lauren Burnett of the spaces available and see what Lauren might be planning on doing with these spaces. There will not be a room fee because Susan Hayes from TCC is sponsoring. The group decided that we will need to buy a Susan Hayes a thank you gift. Speaker details: Lauren is fine w/ a $1000 fee plus travel expenses. Poster sessions: David suggests a call for submissions for poster session topics should be sent out sometime in August or September with an October deadline. The group must still decide if the poster session topics must be directly related to the conference topic or not. Dining: For lunch, we will conduct a dine around to various local restaurants surrounding the TCC campus. Drawing for free conference registration: Ona will draw a name from the box we had at the OLA booth and the winner will receive free registration for the conference in November. Conducting meetings virtually: Polycom (send out IP number - plug in IP number at UCO, Rose State, etc.) PolyCom locations: Lodging: Ona will make room reservations at the Hilton Garden Inn. Advertising: Ona and Amanda will take the names from the OLA box and create membership listing to advertise the conference and OKACRL. David asked Ona to upload names from box that were national members into the OKACRL membership listserv OLA Conference Wrap-Up Toni mentioned meeting the ACRL rep. Kara at OLA. Toni asked Kara about getting a larger ACRL Logo (she took down Toni's email address but Toni hasn't heard from her yet). So far, there is no cost associated with the ACRL poster we had done for OLA. Toni hasn't received an invoice, and Toni did the mounting at her husband's studio for free. Toni also pointed out that we can use poster up to Fall 2009 because of the conference mention on the posterboard. The board may decided to conduct the next meeting via Polycom. Potential meeting dates: Meeting adjourned at 3:03 pm.
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2009 February March May June
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Oklahoma Chapter - Association of College and Research Libraries June 19, 2009
Present: O. Britton, R. Leech, L. Teske, B. Jones,
D. Oberhelman, D. Davidson, T. Hoberecht DSIG - No report. PASIG - PASIG recently had an in person meeting with about 11 attendees interested in doing their own break-out session at the OK-ACRL annual conference. It was the consensus that it was too late for this year, but a great idea for next year. PASIG may have their own dine around at the OK-ACRL annual conference and that posters sponsored by PASIG may have their own section at conference. Conference Planning Update on Lauren Burnett: Ona reported that she had contacted Lauren Burnett regarding what she needed for the conference. Burnett indicated she could do her presentation with big Post-It paper or flip charts. Ona said she would work on the big windows if TCC agreed. The board agreed they could purchase pads and other supplies as needed. Suzanne Haynes has reserved the big chat room and two other rooms for the board as well as the desk for registration. Ona will contact her about plug-ins in the atrium for poster sessions. The discussion turned to poster sessions. The board discussed when to put out a notice for the sessions and talked about whether or not they should pertain to marketing. They decided to wait till the next meeting to hammer out some details. Draw for free conference attendance: The board drew
for the free conference attendance and Misty Smith from OSU won! Ona
said she would inform her officially via email. Dona suggested a Dine-Around for the conference lunch. New Business Electronic Ballots. David mentioned that OLA is moving to electronic ballots and thought OK-ACRL should follow suit. Ona agreed to investigate the by-laws and draft a change proposal for the fall conference. Next meeting
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Last Update: 29 October 2009 Comments to: jason.dupree@swosu.edu URL http://okacrl.okstate.edu/minutes09.htm |
